Getting Started
Analysis Requirements
To request analysis, please download and complete our Analytical Services Request Form.
Samples arriving after 2:00 p.m. will be logged into our system on the next business day. Huffman Hazen Laboratories reserves the right to refuse to receive or analyze samples that are unsafe to handle in our facilities or for any reason.
Sample Quantity
Except for some physical tests and water sample analyses, a few grams of sample are usually enough for most analyses. Most microchemical analyses (CHNO) require 2 to 20 milligrams (mg) of sample per determination. Please check with us to verify the required sample quantities and/or special handling needs for your analysis.
Analysis Report Delivery
Analysis reports are normally sent by first class mail. Upon request, reports will additionally be provided by telephone, FAX, or email, at no additional charge. Most reports can be supplied in Excel format. Inquire about other custom electronic reporting formats and data delivery requirements.
All results are held in strictest confidence. Results will not be released to a third party without authorization by the original client.
Quotations
Written quotations are available to secure pricing for projects and special analyses. These quotations are valid for 90 days unless otherwise noted. A copy of the quotation must accompany your order to ensure proper billing.
Sample Storage, Return, and Disposal
Some samples may require field preservation, cold shipment, or other specialized handling to ensure sample integrity and/or regulatory compliance. Please inform us of any special storage requirements when sending samples.
All samples remain the property of the client.
Any unused portion of a sample will be returned unless the client certifies in writing at the time of sample submission (see Analytical Services Request Form) that the sample can properly be disposed of in the municipal waste system (landfill or sewer). A fee of $3.00 per sample (minimum $10.00 per order) will be billed for each returned sample (this fee will be determined by the sample size and/or quantity).
A minimum $50.00 surcharge will be added to orders that require special packaging and/or labeling as hazardous materials. Some hazardous materials have shipping exemptions for small quantities. Please contact us with questions.
Samples are normally held for 30 days after reporting, prior to sample disposal or return. Longer holding times may be arranged, if necessary. In the case of very long holding times, storage fees may be assessed.
Pricing Policy
It is the policy of Huffman Hazen Laboratories to set prices at a fair and equitable level for quality analytical services. Please refer to information posted on this website for the most up-to-date pricing information. Prices are subject to change without notice. Specific test methods and pricing may not be applicable to all sample types. In these cases, the customer will be notified and, if appropriate, a special price quote may be provided.
All prices are in U.S. Dollars and, unless otherwise specified, are per sample.
Minimum Charges
Our QA/QC procedures require that (at minimum) a blank, a duplicate, and a calibration check standard be analyzed with each group of 10 samples or less (in the case of small orders), or each significantly different sample matrix. In other words, if you send us one sample, our QA/QC procedures require that we run at least three standards, in order to ensure data quality/integrity; you send one, but we end up running four. Therefore, our minimum charges (minimum samples charged per test) are in place to help offset the cost of QA/QC and other handling costs for small orders. The minimum charges are listed in each section of the website.
Priority Service
Routine analyses are normally reported within 10 to 15 working days. Samples arriving after 2:00 p.m. Mountain Time are logged into our system on the following business day. When our analysis load permits, priority services are available for an additional charge. These services do not guarantee results within the number of days specified as some procedures or combinations of procedures require additional time. Priority service does ensure that your samples will be prioritized over standard service samples. Priority services require prior arrangement to ensure availability. Projects requiring exceptional levels of effort (e.g. same-day turnaround — if available) will be subject to additional surcharges.
HIGH PRIORITY………………………………………………………………..100% surcharge
Results are delivered by phone, FAX, or email, typically within 2 working days after sample receipt.
PRIORITY………………………………………………………………………….50% surcharge
Results are delivered by phone, FAX, or email, typically within 5 working days after sample receipt.
Quality Assurance/Quality Control
We maintain a QA/QC program to assure reliable results. We maintain a supply of certified standard reference materials for a wide variety of matrices and analytes, which allows us to provide better matching between reference material and samples. In many cases, we have alternate methods that can be used to confirm values obtained by our standard methods. Our results are very reliable, but we encourage customers to contact us if data does not meet expectations. Since quality is very important to us, we will, within reason, verify results at no additional charge. Quality control (QC) data is available as a part of your report at an additional charge.These data normally include associated raw data, including adjacent blank, control values, and replicates associated with your sample(s). Contact us for information on customized data deliverables and QA/QC packages.
QA/QC Data Reporting……………………………………..25% surcharge ($50.00 minimum)
Replicate Analyses
Replicate analyses are usually charged at the multiple of the normal rate of a single analysis. Some services have special rates for duplicate or higher level replicate analyses and are listed in the fee schedule. Please contact us for more information.
Special Handling
2 samples per test minimum charge†
Dry Nitrogen Transfer (per sample per analysis)………………………………………..$12.00
Hazardous Material Handling (personal protective equipment, etc.)………………….inquire
Discount Pricing Policy
On large projects, we are often able to provide significant price discounts. These are offered by quotation only, and are based upon cost-savings afforded by economies of scale. This is determined not simply by number of samples or gross dollar amount but by the specific analyses, sample quantity, sample matrix, analyte concentration ranges, required turnaround time, and other analytical process factors. We strongly encourage you to inquire about potentially substantial cost and time savings for your larger batch sample submittals or ongoing analytical projects. Advance scheduling of sample submittals may result in faster turnaround times and/or lower charges for priority service.
Terms and Payment
Orders are accepted based on receipt of an acceptable purchase order (PO) or valid credit card information (credit card information must be supplied when placing the order, and will be billed upon reporting of your data).
Terms are net 30 days from the date of invoice. A 1.5% per month surcharge will be assessed on all past due accounts. In the event of default on payment, the client is responsible for all reasonable collection and/or legal fees.
We accept cash, check, Visa, MasterCard, and Discover for payment of services.
Limits of Liability and Warranty
It is the intent of Huffman Hazen Laboratories to provide the most reliable data possible for all analyses. These services are provided without warranty or liability, implied or otherwise, of any kind. The sole remedy shall be limited to repeating the analyses or refunding the amount paid to Huffman Hazen Laboratories for services provided.